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CHAPTER II. SCANNING..

 

Your scanner needs to be driven by certain type of software program. Since all documents or images (whether text or pictures) that are acquired from the scanner are treated by your computer as images, most scanning will probably be done from an image-editing program where you can view, edit, save and output the scanned images. An image-editing program has been bundled for your scanner on the included Setup/Application CD-ROM.  It will allow you to alter and correct any scanned images by using a variety of filters, tools and effects.

What about scanning text documents and editing them in a word processor? This is the role of Optical Character Recognition (OCR) software. OCR software converts the image files that are created from scanning text documents into text files that can be viewed, edited and saved by word processors. An OCR program has also been bundled  on  the  included Setup/Application CD-ROM, and  if  you  wish  to  use  the scanner in this way you should install the OCR software that is included.

DI  Capture,  as  its  name  suggests,  is  a  specialized document  image  capture program that allows you to conveniently digitize your paper documents and automatically save their electronic files in the designated folder.  If you are not familiar with scanning, no problem:  the Scan Wizard will guide you through to complete each scanning task.

The DocAction program, seamlessly integrating the operation of your scanner with your computer and other peripherals, provides a quick and convenient way to perform various scanning functions.  With DocAction, you don't need to adjust settings every time you scan. Simply press any button on the scanner's front panel or click any scanning menu item of DocAction on the screen. The scanner starts to scan your paper documents and transfer them to your assigned destination. The destination can be a printer, your E-mail program, files on your disk drives, an image-editing program, etc.

Please refer to the online help of each program to guide you through any questions you may have while scanning within that program.

This chapter describes three important steps of scanner operations.  Read them thoroughly and  follow the  instructions to  ensure correct use and optimal scanner performance.

Step 1. Preparing Documents

Step 2. Placing Documents, Placing Business Cards, Placing Plastic Cards, Placing Documents with the Protection Sheet

Step 3. Scanning Documents

 

PREPARING DOCUMENTS

Proper document preparation prior to the scan can prevent paper feed errors and damages to the scanner.

„     Checking Document Conditions

„     Loosening Documents

Checking Document Conditions

Make sure the size and ream weight of your documents are acceptable by the scanner. Refer to “Appendix A: Specifications” of this guide for more information.

To scan multiple documents in a batch from the ADF can increase your work efficiency and make large scanning tasks easier.  The ADF of this scanner accepts a variety of paper and stationery you may use in your daily work or personal life, such as:

„     Normal paper whose size and ream weight meet the requirements stated in “Appendix A: Specifications” of this guide.

„     Notched paper

„     Coated paper (e.g., brochure)

„     Overhead projector film

Attention: To prevent paper feeding errors and damages to the ADF unit, strictly follow the instructions below:

z     Remove all small objects e.g., paper clips, pins, staples or any other fasteners attached, before loading the paper into the ADF.

z     Make sure the paper is completely flat with no creased or curled corners.

z     Avoid scanning documents with pencil lead and newspaper clippings as they will make the ADF exposure glass and the inner ADF dirty. If you have to scan such paper, clean the scanner frequently (refer to “Chapter III. Care and Maintenance” of this guide for more information).

z     The paper for each batch scanned by ADF can be of the same or different weights. However, make sure the length of each scan batch is the same.

However, don’t use the ADF to scan documents if they meet any of the following conditions:

„     Paper lighter than 50 g/m2 (14 lb.) or heavier than 105 g/m2 (28 lb.)

„     Paper with clips or staples attached

„     Paper with inconsistent thickness, e.g., envelops

„     Paper with wrinkles, curls, folds, or tears

„     Paper with an odd (non-rectangular) shape

„     Tracing paper

„     Carbon paper, pressure sensitive paper, carbonless paper

„     Items other than paper, e.g., cloth, metal foil.

 

Attention:

z     DO NOT use the ADF to scan photographic sheets or particularly valuable document originals; wrinkles or other damages can happen in case of paper feeding errors.

z     DO NOT place paper with wet ink or correction fluid into the ADF. Wait few minutes for it to get dry.

 

Loosening Documents

Before loading documents into the ADF, loosen them as follows:

1.   Fan the documents so that no two pages are sticking together.

2.   Hold the documents upside down with both hands, and then gently push them onto a flat surface to align the edges of all documents.

This will allow documents being fed into the ADF one at a time and prevent paper- feeding errors.

PLACING DOCUMENTS

1.  Load the documents, headfirst and face down, toward the center of the ADF paper chute and all the way into the ADF until touching the bottom.

For single-sided scans, load the documents face down so that the side to be scanned faces towards the paper chute.

For double-sided scans, load the desired page order of documents face down so that the side to be scanned faces towards the paper chute.

2. If you are to scan longer documents, unfold the paper chute extension and side guide to provide further support for the documents.

3. Adjust the paper width slider for the paper size you are using.  The paper width slider should be gently touching both sides of the documents.

Attention

z     DO NOT load more than 50 sheets of paper (70 g/m2, 18 lb.) to the ADF.

z     Paper scanned from the ADF must be a minimum of 5.08 x 5.08 cm (2” x 2”, W x L).

z     Make sure there are no gaps between the document stack and the paper-width slider; otherwise, the scanned images can be skewed.

z     Although the documents should be loaded firmly in place ensuring optimum scanning accuracy, they should never be wedged in so tightly that the process of feeding them through the scanner is strained.

z     Do not load additional paper into the ADF while the unit is feeding and scanning.

PLACING BUSINESS CARDS

1.  Load the business cards, headfirst and face down, toward the center of the ADF and all the way into the ADF until touching the bottom. For single-sided scans, load the business cards face down. For double-sided scans, load the business cards in desired order.

2.  Adjust the paper width slider to the business card width. The paper width slider should be gently touching both sides of the business cards.

 

Attention: Don’t load more than 20 business cards in one batch.

 

PLACING PLASTIC CARDS

The plastic card can be embossed credit card, driver license, ID card, insurance card, medic-care card or any membership card.  Make sure to load the embossed face of the embossed card face down into the scanner.

1.  Horizontally load the plastic card, headfirst and face down, toward the center of the ADF. For single-sided scans, load the card face down. For double-sided scans, load the card in desired order.

2.  Adjust the paper width slider to the card width.  The paper width slider should be gently touching both sides of the card.

 

Attention:

z     Make sure the plastic cards you wish to scan are horizontally loaded into the ADF.

z     Maximum thickness of each plastic card is 1.2 mm.

 

PLACING DOCUMENTS WITH THE PROTECTION SHEET

To avoid paper jam and documents be scratched, the protection sheet is designed for you to load and protect special documents. It allows you to scan a document that is not easy to load into the scanner.  For example, paper with an odd (non-rectangular) shape, wrinkles, curls, folds, as well as stamps, magazine and newspaper clippings. You can also use the protection sheet when you scan photographs and valuable documents so they won’t be scratched.

1.  Open the ADF cover by pulling the cover open lever.

2.  Remove the pad module by pinching both sides of the pad module and pull it out.

3.  Close the ADF cover by pushing it back down until it snaps back into place.

4.  To scan a document with large page size, spread the page to be scanned facing outwards and neatly fold it in half from the center.

5.  Open the protection sheet and place the document inside, headfirst and face down, toward the center of the sheet and all the way until touching the bottom of the sheet.  Align the top of the document to the side of the protection sheet with the black line, and the folded portion toward to the right side of the sheet.

6.  Load the protection sheet into the scanner, and align the protection sheet with the black line toward the center of the ADF.

7.  For single-sided scans, load the protection sheet face down.For double-sided scans, load the protection sheet in desired order.

8.  Adjust the paper width slider to the protection sheet width.  The paper width slider should be gently touching both sides of the sheet.

Attention: When you are using the protection sheet for scanning, please load the sheet of papers one by one.

SCANNING DOCUMENTS

There are four different ways to operate the scanner:

1.   By acquiring images from the scanner through our TWAIN interface within any TWAIN-compliant application programs.

2.   By scanning images within our DI Capture software.

3.   By scanning from the buttons on the scanner front panel.

4.   By scanning from DocAction's Execute menu on the screen.

The TWAIN interface, DI Capture and DocAction software is automatically installed to your system along with the scanner driver.

Attention : Before you start scanning, check the following:

z     The power of both your computer and scanner is turned on.

z     The icon  appears on the Windows system tray.

z     Paper is appropriately loaded into the ADF.

 

Scanning via TWAIN Interface 

The TWAIN program is a very important piece of software that comes with your scanner.  This program acts as an interface between the scanner hardware and the image-editing software you are using to view and edit images. The TWAIN program allows you to adjust a number of settings to define the quality of the scanned image.

The following describes how you may use our bundled image-editing application (NewSoft Presto! ImageFolio), OCR software (ABBYY FineReader 6.0 Sprint Plus) and Business card Recognition Software (HotCard BizCard Finder) to scan via TWAIN interface.  When you get familiar with the scanning, you may alternatively use other TWAIN compatible scanning program or image-editing application to do your scanning projects.

 

Select the Scan Source:

If you have more than one scanner or other imaging devices installed on your computer, you need to set this scanner as the default scanning source before you acquire TWAIN program.

1.   For NewSoft Presto! ImageFolio: From the File menu, click Select Source.

For ABBYY FineReader 6.0 Sprint Plus:    From the File menu, click Select Scanner….

For HotCard BizCard Finder: From the Main Toolbar, click Settings > Acquire Options > Flatbed/TWAIN Scan, and then click Settings > Acquire Options > Select Flatbed/TWAIN Scanner.

2.   In the window that opens, choose this scanner and then click the OK button to set this scanner as the default scanning source.

 

Scan within NewSoft Presto! ImageFolio:

1.   Click the Windows Start button to launch Presto! ImageFolio.

2.   Within Presto! ImageFolio, click File > Acquire > Acquire.

3.  In the TWAIN window that opens, select ADF (Front Side) as the Scan Type if you want to scan single-sided documents, or select ADF (Duplex) to scan double-sided documents.

4.  Adjust the scanning settings.  For ADF (Duplex) scan, you can tailor settings individually for front and rear sides of the documents.  Click Front Side button to adjust the scanning settings of document front side and then click Rear Side button to adjust the scanning settings of document rear side.

You can enable the function of  Merge  Pages only when you select ADF (Duplex) as Scan type and Automatic Size as Page Size to output the scan images of both front and rear sides in one image.  After the function of Merge Pages is enabled, you can make the selection of Horizontally to generate both front and rear image data horizontally in a joined image (the rear image will be placed at the right side next to the front image), or make the selection of Vertically to generate both front and rear image data vertically in a joined image (the rear image will be placed below the front image).

5.   Load one page of the document and click the Preview button.  The scanned image should appear in the Preview Window.  To define the margins and crop out sections of the image you don’t want scanned, use the mouse to click and drag the corners or sides of the scan area borders.  Adjust the scan settings again if the preview image is not to your liking.

6.  Load all pages of the document and click the Scan button.

7.  When the scan finishes, click the Exit button to close the TWAIN window.  The scanned images are displayed in Presto! ImageFolio, and you may perform the image editing tasks.

 

Scan within ABBYY FineReader 6.0 Sprint Plus:

1.   Click on the Windows Start button, point to Programs > ABBYY FineReader 6.0 Sprint Plus and then click ABBYY FineReader 6.0 Sprint Plus to launch the FineReader program.

2.   To scan one page from the ADF:

Click  and then click Scan Image from its drop-down menu. To scan multiple pages from the ADF:

Click   and then click Scan Multiple Images from its drop-down menu.

3.   In the TWAIN window that opens, select ADF (Front Side) as the Scan Type if you want to scan single-sided documents, or select ADF (Duplex) to scan double-sided documents.

4.  Adjust the scanning settings.  For ADF (Duplex) scan, you can tailor settings individually for front and rear sides of the documents.  Click Front Side button to adjust the scanning settings of document front side and then click Rear Side button to adjust the scanning settings of document rear side.

You  can  enable the  function of  Merge  Pages only when you  select ADF (Duplex) as Scan type and Automatic Size as Page Size to output the scan images of both front and rear sides in one image.  After the function of Merge Pages is enabled, you can make the selection of Horizontally to generate both front and rear image data horizontally in a joined image (the rear image will be placed at the right side next to the front image), or  make the selection of Vertically to generate both front and rear image data vertically in a joined image (the rear image will be placed below the front image).

5.  Load one page of the document and click the Preview button.  The scanned image should appear in the Preview Window.  To define the margins and crop out sections of the image you don’t want scanned, use the mouse to click and drag the corners or sides of the scan area borders.  Adjust the scan settings again if the preview image is not to your liking.

6.   Load all pages of the document and click the Scan button.

7.   The scanned images are displayed in the FineReader main window, and you may proceed OCR to convert images into pdf or editable text formats.

 

Information: If you usually scan images with the same settings, you can define a scan profile to save the settings you have configured by entering a name or description for this new profile in the white area beside the word Profile and then click the Save button.

Next time when you want to scan similar documents and apply the same settings, you can just select this profile from the drop-down list and then click the Scan button.

Scan within HotCard BizCard Finder:

1. Click  on  the  Windows  Start  button,  point  to  Programs  >  Business  card Recognition Software and then click Business card Recognition Software to launch the Business card Recognition Software.

2. Within Business card Recognition Software, click  from the main toolbar.

3. In the TWAIN window that opens, select ADF (Front Side) as the Scan Type if you want to scan single-sided business cards, or select ADF (Duplex) to scan double-sided business cards.

4. Adjust the scanning settings (Paper Size: Automatic Size, Resolution: 300). For ADF (Duplex) scan, you can tailor settings individually for front and rear sides of the business cards.  Click Front Side button to adjust the scanning settings of front side and then click Rear Side button to adjust the scanning settings of rear side.

You  can  enable the  function of  Merge  Pages only when you  select ADF (Duplex) as Scan type and Automatic Size as Page Size to output the scan images of both front and rear sides in one image.  After the function of Merge Pages is enabled, you can make the selection of Horizontally to generate both front and rear image data horizontally in a joined image (the rear image will be placed at the right side next to the front image), or  make the selection of Vertically to generate both front and rear image data vertically in a joined image (the rear image will be placed below the front image).

5. Load one business card and click the Preview button. The scanned image should appear in the Preview Window.

6.  Load all business cards and click the Scan button.

7. The scanned images are displayed in the BizCard Finder main window, and you may proceed OCR to convert images into editable text formats.

 

Scanning from Plustek DI Capture Program

1.   Click the Windows Start button to launch DI Capture.

2.   Within    DI    Capture,    select    this    scanner    from   the    drop-down    list    of

3.   Select a document from the Folder Pane to store the scanned images.

(To create a new folder and/or a new document, click the New Folder and/or New Document button from the toolbar.)

4.   Select an appropriate scan profile.  (You may click the tab of Scan Settings Pane to check if the current settings of the selected scan profile meet your needs.   If not, you may click the Create or Manage button beside the Scan Profile to create a new profile or modify an existing profile.)

5.   Click the Scan – Append button from the toolbar.

6.   When the scan finishes, all scanned images are displayed on the Browser Pane. The last scanned image appears on the Viewer Pane.

 

Alternatively you may click the Scan Wizard button from the toolbar to let Scan Wizard guide you through the entire scan process.

You may also tailor your own user interface of DI Capture such as the toolbar buttons, Viewer Pane, Browser Pane, etc.

Refer to the online help of DI Capture to explorer more about DI Capture!

 

Scanning from the Scanner’s Front Panel

To complete your scanning projects by using the scanner buttons is very easy and convenient.  The number of scanning task displayed on the scanner’s front panel is configured  through  DocAction. DocAction  offers  you  quick  access  to  the  most frequently-used scanning functions. They are especially useful when you need to repeatedly scan with the same settings and send images to the same destination. Before  performing your  first  scan  via  scanner  buttons,  you  are  recommended to configure the button settings to your needs and preferences first.

 

Attention: When you scan by the OCR button of DocAction program, in each batch you can scan up to either 50 sheets of paper for single-sided scans or 25 sheets of paper for double-sided scans because of the limit from ABBYY FineReader 6.0 Sprint Plus.

 

Scan from the Scanner Buttons

1.   Place  the  document  or  images  onto  the  scanner.  (Refer  to  “Chapter  II.

Scanning” of the Scanner User’s Guide for more information in placing paper into the ADF properly.)

2. Check current button settings by viewing the memo label or the Button Configuration window.  If needed, you may also modify settings to meet your current needs. (Refer to “View Button Settings” and “Configure Button Settings” below for more information.)

3.   Press the UP or DOWN button to select the desired task.

4.   Press the Scan button.

The scanner starts to scan immediately and carry out the corresponding action according to settings you have set up in the Button Configuration window.

Attention: Place only text documents for OCR purposes. Do not scan a photo using the OCR button.

 

 

Configure Button Settings

Within the “Button Configuration” window, you can find a row of icons running through the left side of the window.  Each icon represents a scanning task, and the number underneath corresponds to the function number displayed on the scanner front panel. Nine frequently-used scanning tasks are pre-configured for your convenience to start scanning immediately.  You may, however, customize the settings of every nine tasks to best meet your needs and preferences. Follow the steps described below:

1.   Do one of the following to open the Button Configuration window:

z     Double-click the icon  in the Windows system tray.

z     Right-click the icon  in the Windows system tray, and then choose Button Configuration… in the pop-up menu that opens.

2.   Select a task number by clicking on the icon.

3.   Select the desired function from the drop-down list of Button Template and adjust button settings.

Information: It’s optional for you to write down the customized button number settings on the included memo label and place this memo anywhere on the scanner.

Click the Help button within the Button Configuration window for more information about the settings.

 

View Button Settings

There are three ways to view the button settings:

z     Double-click the icon  in the Windows system tray.

z     Right-click the icon  in the Windows system tray, and then choose Button Configuration… in the pop-up menu that opens.

z     View your memo if you write down the customized button number settings on the memo label.

 

Scanning from the On-screen DocAction’s Execute Menu

You may also use DocAction's on-screen Execute menu to perform the same scanning tasks. The DocAction program provides a quick and convenient way to perform various scanning functions. Follow the steps described below:

1.  Place the document or images onto the scanner.

2. Check current button settings by viewing the memo label or the Button Configuration window.  If needed, you may also modify settings to meet your current needs.

3.  Right-click  the  icon   in  the  Windows  system  tray,  and  then  choose Execute in the pop-up menu that opens.

4.  Click the desired button function item in the pop-up menu.

The scanner starts to scan immediately and carry out the corresponding action according to settings you have set up in the Button Configuration window.

Attention

z     When you scan by the OCR button of DocAction program, in each batch you can scan up to either 50 sheets of paper for single-sided scans or 25 sheets of paper for double-sided scans because of the limit from ABBYY FineReader 6.0 Sprint Plus.

 

 

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