Scanning Pens Digital Pens

Show VAT Inc / Excl / Both

The new Reading Pen TS Oxford is designed to help readers of all ages and abilities improve their English Reading Skills....

Find out more

Place your order by 1pm for UK Next Day Delivery

020 7976 4910

Got a question?  Please call us on:

Knowledge Base

Scanning and Configuring OneTouch: Cont.

 

FILE  FORMATS

The available file formats, in the Select format panel, are based on the selected destination for scanning. For example, if scanning to the destination Transfer to Storage, all file formats are available as the files are saved directly to a folder without opening any application. If the destination  is an application, such as Microsoft’s Paint, only the file types the application supports will be available in the Select format panel.

Most of the format icons have a right-click menu to select file format specific options, or choose additional formats that are not represented in the panel by default.

The format names in the Select format panel indicates the file type extension for the scanned file.

.

CREATE SINGLE  IMAGE  FILES

The TIFF and PDF formats,  as well as the text file formats, support multiple page documents in a single file. If you are scanning as a TIFF or PDF format, or as one of the text formats, and want one file created for each image scanned, select Create single image files. Note that this option is automatically selected and disabled if you have selected a format that only supports single pages, such as BMP, PNG, GIF, JPG, or JP2.

IMAGE FORMATS

Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction.


Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, the format panel will change the BMP icon to the selected image format icon.


BMP—The *.bmp (bitmap) format is generally used when you want to do additional image pro- cessing, such as photo touch-up or color correction,  as very little image compression is used when creating the file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats.

GIF—The *.gif (graphics interchange format) format is generally used when putting images on a website or server, as image compression can reduce the file size by approximately 95% when com- pared to a BMP file of the same image. Company logos and small pictures on a webpage are often GIF images. The GIF compression, and limited color range, can result in the medium and large images looking grainy or pixilated.

PNG—The *.png (portable network graphics) format is another common image format for web- site graphics. Like GIF, the PNG compression greatly reduces the file size when compared to a BMP file of the same image. However, the PNG compression is different from GIF compression in that PNG images look better when scaled. Therefore, PNG is often used in place of GIF for company logos with a lot of detail, clickable buttons, medium sized pictures, and so on.

TIFF—The *.tif (tagged image file format) format is another image type that is often used for photo editing. When scanning in color, it produces a file of similar quality and size to a BMP file. However, when scanning in Black & White, the TIF compression produces the smallest file size of all the image types without losing image quality. TIFF also supports multi-page image files.


Right-click on the JPG icon to access the JP2 image format. When you select JP2, the format panel will change the JPG icon to the JP2 format icon.

JPG—The *.jpg (joint photographic experts group) format is a common image format for trans- ferring pictures electronically, such as posting to a website or sending via email, as JPG image files are smaller than BMP and TIFF files. You can change the level of compression for the picture file to have better quality or a smaller file size.

JP2—The *.jpg2 (joint photographic experts group 2000) format is the new JPEG standard. This new JPG file type has improved compression for better image quality at smaller file sizes. Please refer to the official JPEG website at www.jpeg.org for more information about this file format, and a list of applications that can view and/or open this file type.

 

To select a JPEG file size:

1.    Select JPG as the page format.

2.    Right-click on the JPG icon.

A menu opens.


3.    Choose the file size/image quality option for your scanned images.

Minimize Size—Smallest file size, lowest image quality.

Normal—Medium file size, some loss of image quality.

Maximize Quality—Largest  file size, minimal loss of image quality.

Your selection pertains only to the button currently selected on the OneTouch Properties window. Other buttons that have JPG selected as the file format are not affected, so you can set the JPG file size/image quality independently for each button.

4.    Click OK or Apply on the OneTouch Properties window.

Right-click on the PDF format icon to change the image quality or select the option to make the scanned PDF file PDF-A compliant.

PDF—the *.pdf (portable document format) image format is often used to create images of text pages. The image compression of PDF files creates relatively small file sizes when scanning multi- ple page files in color. While the TIFF image format also supports multiple page files, when scan- ning in color the TIFF files are often too large to be transferred electronically. The PDF file format is often used for posting multiple page files to websites, sending via email, and permanent storage. As with the JPG file format, you can change the PDF quality to reduce the file size or improve the image quality.

Adobe® Reader®, or other PDF viewer software, must be installed on your computer for you to to view PDF files.

Using PDF-A when scanning as PDF, means the files are compliant with the ISO-19005-1 stan- dard for permanent archival of electronic documents. More information about this standard can be found at www.pdfa.org.

 

To select a PDF file size:

1.    Select PDF as the page format.

2.    Right-click on the PDF icon.

A menu opens.


3.    Choose the file size/image quality option for your scanned images.

Minimize Size—Smallest file size, lowest image quality.

Normal—Medium file size, some loss of image quality.

Maximize Quality—Largest  file size, minimal loss of image quality.

Your selection pertains only to the button currently selected on the OneTouch Properties window. Other buttons that have PDF selected as the file format are not affected, so you can set the PDF file size/image quality independently for each button.

4.    Click OK or Apply on the OneTouch Properties window.

 

TEXT  FORMATS

Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text.

Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending  on the Destination Application you select.

Note: For the text file formats to be available in OneTouch, either Nuance’s PaperPort or OmniPage software must be installed. Please use the version of PaperPort or OmniPage that came with your scanner if you want to scan as a text format.

•       Not all of the text file formats shown below are available for all scanner models. PaperPort has a basic OCR engine and the text file formats are limited to TEXT, RTF, XLS, and HTML. Additional text file formats are available only when OmniPage is installed. If your scanner did not include OmniPage please disregard any information about the CSV, DOC, nPDF, and sPDF formats.

 

 

To select a file type for the text format:

1.    Select the Destination Application.

2.    Right-click on the text format icon.

The menu options depend on the type of Destination Application you select.


3.    Choose the file type that you want for the text format.

4.    Click OK or Apply on the OneTouch Properties window.

 

CONFIGURE  BEFORE SCAN

You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning interface opens before the scanning starts. To set up the scanner for this capability, you select Configure Before Scan from the scan configuration list.

Choosing Configure Before Scan simply opens either the TWAIN or WIA scanning interface when you press a button. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the OneTouch Properties window for that button.

1.    Open the OneTouch Properties window.

2.    Select the scan configuration Configure Before Scan

Select then rightclick on Configure Before Scan to get the menu, and choose the interface to use for scanning.

3.    Right-click on Configure Before Scan and choose an interface to use for configuring before scanning.

TWAIN—The TWAIN Interface opens for you to make changes prior to scanning.

WIA—The Windows Image Acquisition (WIA) Interface opens for you to make changes prior to scanning.

4.    Click OK or Apply on the OneTouch Properties window.

 

TO SCAN  USING  CONFIGURE BEFORE SCAN

1.    Click the button you set up to use Configure Before Scan.

2.    The TWAIN Interface opens.

3.    Choose your scan settings, such as the Picture Type of Color, Grayscale or Black & White, Resolution in DPI, and Page Size.

4.    Click the Scan button on the TWAIN Interface.

5.    The item is scanned. When finished, click the Done button and the image will be sent to the Destination Application specified in the OneTouch Properties window.

In the example shown on the previous page, the Destination Application is Paint.

 

Canceling a Configure Before Scan

1.    Click Cancel in the scanning progress window.


2.    The following window will open asking if you want to cancel the entire job.


•       Yes—Scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning.

Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.

For instance, the Picture Type is Black & White but you want to scan your documents in color. Choose Yes to delete any scanned pages, then start over but select the correct picture type before scanning.

•       No—Scanning stops, but all pages scanned in this batch, up to this point, are not deleted and the TWAIN interface remains open. You can place a new page in the scanner, adjust the TWAIN settings for it, then click the Scan button in the TWAIN interface to continue scanning. At the end of the scanning batch, all pages from the first portion of the scan and second will be sent to the Destination Application.

Choose this option if, for instance, you have been scanning a Black & White document but you want to insert a color page into it. Instead of having to re-scan the entire batch, you can stop the current scan, change the picture type from Black & White to Color, then restart the scanning without losing the pages already scanned.

 

OPEN SCANNED DOCUMENT(S)

Select the destination Open Scanned Document(s) to have the scanned document open automatically when scanning is complete.

Supported file types—All file formats are available when scanning to the Open Scanned Document(s) destination. Note that text file formats are only available if an OCR module or application is installed. Please refer to "Text Formats" on page 22 to see a list of text file formats that are available when OCR is installed.

Destination type—The Open Scanned Document(s) destination is classified as a “Document Management Link”. To make it available in the destination list, you must select Document management on the Options tab in the OneTouch Properties window.

Technical Note:

•       If there is no application installed for the file format you selected, the OneTouch Link Log Viewer will open when scanning is finished showing the failure. You can double-click on the log failure to open the detail view of the failed transfer.

For example, if you select PDF as the file type a PDF viewer application must be installed to open the file.

Either install an application for that file type, or associate an application in the Windows Explorer folders option, please refer to your Windows documentation for instructions on associating file types.

•       When scanning to multiple destinations, the scanned file is still sent to the other selected destination application(s) in OneTouch.

 

 

Rating:

Accepted Credit Cards

RSS

Skype Me™!

Order Our Free Catalogue

SSL

As a customer since 2007 I would like to say the service and quality provided have been exceptional. You saved my time on many occasions and proved yourself 100%.

- Muzaffar, London


Click here to submit your own testimonial.

Payment Options

Terms and Conditions | Support | Privacy Policy | Tracking | Payment Methods | How to Order | Trade Account | Catalogue
Opinions expressed in comments or reviews within this site are those of their owners and may not reflect the opinion of Scanning Pens Ltd. All logos and trademarks within this site are the property of their respective owners.
Scanning Pens Ltd is part of the TJSC Group. Copyright © 2002-2011 Scanning Pens Ltd.
Sitemap | Can you help?

  Loading...