TRANSFER TO STORAGE
With Transfer to Storage, you can scan documents and save them in a folder in one step.
Supported file types—Since the files are saved directly to a folder on the computer or server, all file formats in OneTouch are available. Note that text file formats are only available if an OCR module or application is installed. Please refer to "Text Formats" on page 22 to see a list of text file formats that are available when OCR is installed.
Destination type—The Transfer to Storage destination is classified as a “Storage Link”. To make it available in the destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch Properties window.
SETTING THE FOLDER AND OPTIONS FROM ONETOUCH
In the OneTouch Properties window, select Transfer to Storage as the Destination Application for scanning.
• Click the Properties button to open the OneTouch Link Properties for Transfer to Storage. From this window, you can change the global default storage location and options.
On initial installation of OneTouch, all scan configurations use these settings. When you create new configurations, the default settings will also match what you have selected here. If you modify the storage options in an individual configuration, changing the options in this Link Properties window will no longer update to the configurations you modified.
• Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage Options tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.
Transfer to Storage OneTouch Link Properties window
Scan Configuration Properties window
- Storage Options tab
• All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage location.
• Documents are put into folders by month, week, or type—Folders are created based on your selection (month, week, or file type) and the scanned documents are saved in those folders. New folders are created for each month and week so you can keep track of when you scanned the documents.
• This is the location on the computer or network where the file will be saved. Click on the Browse button to change the location by browsing through your Windows folder list, or type a location directly into the input field. You can select a local folder, or a folder on a server or mapped drive.
Open storage folder when scan is complete
• Select this option to have the folder, specified in the Storage location, open when scanning is complete and the image has been transferred to that location. If you have selected a month, week, or type grouping option, the folder that opens will be the grouping option you selected.
SETTING THE FOLDER FROM WINDOWS
When OneTouch was installed, a storage option was added to the right-click menu of your Windows folders. This menu option allows you to set the Transfer to Storage folder location without opening OneTouch first.
1. Right-click on the folder you want set as the scan destination.
2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click on the setting you want the Storage location to be updated with.
• For all configurations—select this option to have the storage location, in all scan configurations Storage Options tabs, updated to use this location. Note that the storage Link Properties location will also update to use this location.
• For new and default configurations—select this option to have the OneTouch Link Properties storage location updated. Any scan configurations that you have not previously updated, with custom storage locations, will also use this location.
• For configuration used by a button—when you select this option, another sub-menu will open to the right. The sub-menu will contain a list scanner buttons that are currently set to scan to the Transfer to Storage destination. Select the button you want updated to use this location. This option modifies only the scan configuration that is assigned to the button you select. If you have multiple OneTouch 4.6 scanners installed, the first sub-menu will show a list of the currently connected scanners for you to select which scanner to update.
Note that this option is disabled if there is no scanner plugged in and turned on.
SCANNING TO MULTIPLE FOLDERS
When archiving documents with Transfer to Storage option, you can scan the documents to different folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.”
To scan to multiple folders, you create multiple configurations, each with a different storage location for the scanned documents. Scan one set of documents using the scan configuration with the appropriate storage location for that set. Then switch to another scan configuration and scan the next set of documents to store them in their folder.
Setting up multiple folders for transfer to storage
1. Using Microsoft Windows, create the folders that you want to use for storing scanned items.
2. Open the OneTouch Properties window.
3. Select Transfer to Storage as the Destination Application.
4. Click the New button.
The Scan Configuration Properties dialog box opens.
5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.”
6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want.
7. Click the Storage Options tab.
8. Click the Browse button.
9. Select the folder you created for storing the scanned documents.
10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.”
11. Cl ick OK. The new co nfiguration is now listed as a Transfer to Storage configuration.
12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.”
NOTE: Make sure to designate separate folders as the Storage Locations for each new configuration.
13. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders.
The new configurations
apply to the Transfer to
14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration.
Scan to multiple storage folders:
1. Insert the document you want to scan to storage.
2. Start scanning with the first button that you set to scan documents and transfer to storage.
3. When scanning is complete, insert the next set of documents in the scanner, then press the second button you set to scan documents and transfer them to storage.
4. When scanning is finished, the documents are stored in the two separate folders.
BURN TO CD-ROM
If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows version XP or later.
Supported file types—Since the files are going to be burned to a CD, all file formats in OneTouch are available. Note that text file formats are only available if an OCR module or application is installed. Please refer to "Text Formats" on page 22 to see a list of text file formats that are available when OCR is installed.
Destination type—The Burn to CD-ROM destination is classified as a “Storage Link”. To make it available in the destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch Properties window.
1. Open the OneTouch Properties window.
2. Select Burn to CD as the Destination Application.
3. Choose a File Format and a Scan Configuration.
4. Click OK.
5. Now start scanning using the scanning button you set to scan and burn to a CD.
The scanner will start scanning. When finished the file will be saved to the Windows temporary location for CD files. An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD.
6. When you are ready to burn the files to a CD, open the OneTouch Properties window, select Burn to CD and then click the Properties button.
7. Make sure a blank CD is in the CD burner.
8. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD.
If other files are also waiting in this location, they will get written with the OneTouch files on the CD.